Choosing your employer of record | 7 essential criteria

How to choose your Employer of Record? The 7 key criteria

Do you want to outsource hiring and discover how to choose your Employer of Record? Indeed, the EOR offers you the opportunity to explore new markets abroad without having to create a local legal entity. The Employer of Record takes care of all administrative, accounting, legal, and HR management on your behalf. At Weepo, we already have a EOR solution and have decided to provide you with the 7 key tips to help you choose your Employer of Record wisely. Discover what the role of a reliable Employer of Record is for hiring abroad while respecting local labor laws and achieving successful international expansion.

Criterion #1: Choose a flexible EOR to adapt to your project

First, it is important to assess the stakes and the nature of your project to choose an EOR capable of adapting to your situation. You may need to resort to an Employer of Record for several reasons:

• Temporary hiring of an employee abroad: you may want to simply test a market internationally before considering sustainable development.
• Permanently hiring an employee abroad: you have already tested a market that offered you great professional opportunities, and you therefore wish to solidify your international expansion.
• Hiring for occasional missions: you may want to recruit interns or freelancers for occasional needs depending on your activity volume.
• Outsourcing ancillary services: you may also want to outsource your HR or accounting service to relieve your teams of administrative tasks and focus on high-value-added missions.

Depending on your choice, you must therefore ensure to select a flexible EOR that can adapt to the variations in your activity and the evolution of your payroll.

At Weepo, every company is unique. Therefore, a range of services designed specifically to cover all scenarios has been established. You are thus supported in choosing the most suitable arrangement for your project.

To discover the details of our EOR solution, contact us!

Criterion #2: Choose an EOR that simplifies your expansion processes

By opting for an EOR to hire internationally, the goal is to simplify administrative procedures as much as possible. Indeed, a reliable EOR possesses all the necessary skills to act as a legal employer on your behalf. They must therefore carry out all the administrative formalities necessary for hiring your employee abroad, namely:

• the recruitment of employees in the host country;
• the prior declaration of hiring to the competent administration;
• the management of employee salaries;
• the management of contract termination: layoffs, end of contract…

The EOR thus carries out all the administrative, HR, accounting, legal, and social procedures necessary for hiring your employee in the host country. This process simplifies your international expansion allowing you to focus on your core business. No establishment of a registered office in the host country or local legal entity is required. Therefore, hiring your employees abroad is done more quickly.

At Weepo, you gain more time in your international expansion and recruitment thanks to our network of already established entities. You can therefore recruit in just a few days.

Criterion #3: Choose an EOR that masters local law

To select your EOR, you must verify that they master in detail the legal, cultural, and labor regulations applicable in each country.

Indeed, labor law does not apply in the same way in every country, which can complicate your management. Engaging a legally competent EOR will prevent you from facing any legal sanctions or fines for non-compliance. You are thus guaranteed:

• employment contracts that are perfectly compliant with standards and written in the language of the country;
• pay slips established according to local standards and in the currency of the country;
• affiliation with the country's social security as well as mandatory funds;
• compliance with obligations regarding working hours and leave;
• compliance with declarations regarding sick leave, medical visits;
• payment of taxes and associated employment costs.

At Weepo, our team consists of local experts who perfectly master the applicable collective agreements in each country. This ensures maximum legal security and is a safe way to avoid the risk of litigation.

Criterion #4: Choose an EOR that is transparent about salary costs

Hiring internationally can be costly in terms of:

• entity registration fees;
• human resources management costs;
• administrative formalities costs;
• salaries and taxes.

It will therefore be difficult for you to establish an estimate on your own. It is advisable to choose an EOR that is completely transparent about costs related to your international hiring. This allows you to have a global view of your recruitment budget abroad. The best option is to select an EOR whose costs are fixed and predictable to avoid any financial surprises.

At Weepo, we are guarantees of zero hidden fees and have set up a salary cost simulator that automatically integrates local specifics. To use it, select the country where you wish to establish yourself as well as the gross salary envisaged for your future collaborator. You will thus obtain a reliable estimate of your international recruitment budget. The simulator displays a fixed amount and automatically applies the Weepo margin.

Criterion #5: Choose an EOR that facilitates the monitoring of employees abroad

In addition to the transparency of salary costs, it is important to choose an EOR that allows you to instantly track payroll as well as the social benefits of your employees. Compare offers and choose an EOR that provides an intuitive digital platform for real-time monitoring of your remote employees.

At Weepo, we provide you with an online activity account for complete administrative tracking in just a few clicks.

Criterion #6: Verify the reputation of the EOR

To choose the Employer of Record suitable for your situation, you must evaluate their reputation in the market based on the following 3 criteria:

• Level of experience: before validating your choice, check the number of years of experience of the EOR. An EOR operating for many years has solid experience to support you in your expansion.
• Their reputation and clients: examine their network as well as their usual clientele. If they have already supported well-known companies, it is a sign of trust.
• Client reviews: browse the client reviews of the EOR and examine the comments left by companies with similar needs to yours.

If all of these 3 criteria are met, you may have found the EOR that will allow you to successfully outsource your hiring.

Criterion #7: Analyze the customer support of the EOR

For optimal outsourcing of your hiring, consider selecting an Employer of Record with reliable customer support, available and attentive to your concerns. Due to the distance of your employees abroad, clear and transparent communication with your EOR is essential. Check the communication channels such as the presence of a 24/7 hotline, response time by email, the existence of an instant chat… Also inquire about the EOR's ability to provide assistance in multiple languages if you have a multilingual work environment.

What to remember

You now know the 7 essential criteria for choosing your Employer of Record wisely. Here they are again:

1. A flexible EOR that adapts to your project: depending on the evolution of your activity, you may need to adjust your payroll.
2. An EOR that simplifies your international expansion processes: you do not create any local entity, you remain focused on your activity and recruit more quickly.
3. An EOR that masters local regulations and specifics: thanks to administrative, accounting, and tax formalities that are fully compliant with local standards, you avoid any legal sanctions.
4. An EOR that is completely transparent about salary costs: fixed and predictable costs give you a precise view of your international hiring budget.
5. An EOR that facilitates the administrative tracking of your employees abroad: the existence of a digital interface allows you to track payroll and social benefits of your employees in real-time.
6. An EOR with a solid reputation in the market: the longevity of the Employer of Record's activity and its reputation are proof of trust and credibility to verify before making your choice.
7. An EOR with responsive customer support: available and responsive customer support ensures clear and transparent communication for a smooth international expansion.

To go further, also discover our international salary portage offer.